Information about our policies, best practices, and other useful resources.

Collection Development Policy

The collections featured in the Mississippi Digital Library are a wonderful exhibition of the state's culture, heritage, history, and resources. We have established a collection development policy that allows for institutions to contribute a wide range of materials. Before contributing any items to the MDL please take some time to read this policy. It contains important information on topics including collection parameters, item copyright and privacy status, and use of contributed materials. All member institutions must understand and agree to the terms outlined in this policy. Please contact us if you have any questions or concerns regarding the content of the policy or what it means for your institution.

Hosting Options

Partners may host their own collections locally or take advantage of our free hosting services. If you plan on hosting your own collections, your digital asset management system must be OAI-PMH compliant. To host collections through our system, you must agree to our terms and policies. We have put together a quick comparison between hosting locally versus hosting through us. Please let us know if you have any questions about either method of participating.

Metadata Forms and Guidelines

We ask that our member institutions adhere to a specific set of rules and formatting when creating metadata. Below you can find links to a Microsoft Excel spreadsheet template for use in creating your metadata as well as a PDF containing extensive explanations of the categories listed in the template. If you have additional questions about what metadata is, how to create it, or what should be entered in a particular category, please contact us.

Online Metadata Entry and Item Submission

In an effort to make adding materials to your digital collections easier, we provide online forms for single item metadata entry and file submission. Metadata created by these forms is available to the contributing institution.

Online Metadata and File Submission

Rights Statements

The Mississippi Digital Library requests that members use the rights statements outlined on in addition to any rights information specific to the materials.

Additional Resources

The following forms are designed to help participants organize and digitize items to be included in the Mississippi Digital Library. Workflows, procedures, and forms will vary from institution to institution although you may find the following forms useful as a foundation for creating your own.

Scanning Recommendations

We recommend creating two different images when digitizing. The higher resolution master image should be stored at the contributing institution while the lower resolution image will be sent to the Mississippi Digital Library. We are not responsible for the storage and preservation of the source materials or the master digital files.


These logs may make it easier to keep track of what items have been selected for digitization and what items have been digitzed. Feel free to use them, modify them to fit your needs, or create your own.